How to Generate, View and Download GPS Tracking Reports

Turn your vehicle tracking data into useful information with Global Trackers.

Did you know your Global Trackers account includes a comprehensive range of vehicle reports?

Whether you're checking journeys, reviewing mileage, monitoring vehicle activity or managing a business fleet, reports can help you understand how your vehicles are being used.

You can generate reports for individual vehicles or multiple vehicles, choose the information you want to see and download the results in several formats.

In this step-by-step guide, we'll show you how to create a Trip Listing Report, one of the most useful reports for everyday vehicle management.

Step 1: Open the Reports section

Log in to your Global Trackers GPS tracking account using your usual details.

From the main menu on the left-hand side, click Reports.

You'll see two tabs:

• My Reports — where you can access available reports.

• Scheduled & Custom — where scheduled and customised reporting options are managed.

For this guide, remain on My Reports.

You'll see a list of reports covering journeys, mileage, vehicle activity, driving behaviour, maintenance and more.

Step 2: Choose your report

Find Trip Listing Report in the list.

You can scroll through the available reports or use the Search Reports box to find it quickly.

Click Trip Listing Report to open its settings.

The Trip Listing Report allows you to review journeys recorded for selected vehicles during a chosen period.

Step 3: Select your vehicles

On the left-hand side of the report settings, you'll see Select Asset Type.

Choose the category of assets you want to include.

Available categories include:

• All Assets

• Vehicle

• Driver

• General Asset

• Static Asset

• E.V. Battery

• Assets in Groups

For a typical car or van report, select Vehicle.

You can then tick individual vehicles or choose Select All to include every vehicle in the selected category.

Tip: If you manage several vehicles, use the Search Assets field to find a particular vehicle quickly.

Step 4: Choose your reporting period

On the right-hand side, find Report Time Period.

Choose from:

• Today

• Last 24 Hours

• Yesterday

• Last 7 Days

• Last 14 Days

• Custom Date

For example, selecting Last 7 Days allows you to review vehicle journeys recorded during the previous week.

If you need information for a particular period, select Custom Date and configure the dates.

Step 5: Customise your report

The Trip Listing Report includes several optional settings.

Enable time range filters

Use this option when you want to restrict the report to particular times.

Show records with zero distance

Include records where no distance was recorded.

Show stoppages

Include stopping periods alongside journeys.

Display group name in report

Show vehicle group information where applicable.

Show records in descending order

Display the latest records first.

Show assets without trips

Include selected vehicles even when they have no recorded journeys during the reporting period.

You don't need to enable every option. Simply choose the information that's useful to you.

Example: A business owner reviewing the previous week's van activity might enable Show stoppages and Show records in descending order.

Step 6: Generate your report

Once you've selected your vehicles, reporting period and optional settings, click the orange Generate Report button.

The platform will generate your report and open it in the report viewer.

Depending on the amount of information requested, larger reports may take longer to generate.

Step 7: Understand your report

The Trip Listing Report provides a breakdown of recorded journeys and, if selected, stopping periods.

Information displayed can include:

• Vehicle or asset identification

• Report date range

• Journey start and end times

• Journey distance

• Journey duration

• Average and maximum recorded speed

• Start and end locations

• Location coordinates

• Stopping periods

The report also includes daily information and a reporting-period distance summary.

This can help you review how a vehicle has been used without manually checking individual journeys on the map.

Important: Report accuracy depends on the tracking data received and the device's configuration. Missing or unusual readings should be checked before relying on them for business decisions.

Step 8: Download your report

At the top of the report viewer, you'll find a toolbar.

Click the Download icon and the small dropdown arrow beside it.

You can export your report in several formats:

Choose the format that suits your needs.

For most customers, PDF is a convenient option for sharing a report, while Excel or CSV may be more useful when working with the underlying information.

The formatting and layout may vary depending on the export type.

Step 9: Print or review your report

The report viewer also allows you to:

• Move between report pages.

• Search within the report.

• Zoom in or out.

• Print the report directly.

You can return to the Reports section whenever you need to generate another report.

What other reports are available?

Trip Listing is just one of the reporting options available within Global Trackers.

Depending on your vehicles, hardware and configuration, you may also be able to access:

Journey and mileage reports

Review vehicle movements, distances, stops and journey records.

Working hours reports

Review recorded vehicle activity that may help support timesheet and scheduling checks.

Idling reports

Identify recorded engine-idling activity and investigate potential opportunities to reduce unnecessary fuel use.

Driving behaviour reports

Review events such as harsh braking, acceleration and speeding where supported by the tracking hardware.

Maintenance reports

Monitor upcoming and overdue maintenance tasks configured in the platform.

Fleet summary reports

Review information across multiple vehicles to help with everyday fleet management.

Can reports be sent automatically?

Yes. Global Trackers also provides scheduled reporting functionality, allowing supported reports to be configured for recurring delivery.

This can be particularly useful for businesses that need regular updates without manually generating the same report each time.

We'll cover this in a separate step-by-step guide.

Frequently asked questions

Do I need to pay extra to generate reports?

No. Standard reporting functionality is included in your Global Trackers subscription. Certain reports depend on compatible hardware or configured data.

Can I generate reports for more than one vehicle?

Yes. You can select multiple vehicles or use Select All.

Can I download reports into Excel?

Yes. The report viewer provides an Excel Worksheet export option, alongside several other formats.

Can I choose my own reporting dates?

Yes. Select Custom Date when configuring your report.

Can I see where a vehicle stopped?

Yes. Enable Show stoppages in the Trip Listing Report settings to include recorded stopping periods.

How far back can I generate reports?

Global Trackers provides up to six months of tracking history under the standard subscription. Available report results depend on the data retained for the selected vehicles.

Discover how GPS tracking reports can help your business

GPS tracking reports aren't just about reviewing where your vehicles have been.

They can help you understand vehicle usage, identify unnecessary mileage, review working patterns and make more informed decisions about your running costs.

From journey history and mileage records to idling and vehicle activity, there's plenty of useful information already available within your Global Trackers subscription.

Read our blog: How GPS Tracking Reports Can Help Your Business Save Time and Money →

Make more of your Global Trackers subscription

Your GPS tracker can do much more than display a vehicle's current location.

By exploring the reporting tools already included in your account, you can make better use of your tracking information, review vehicle activity and simplify everyday administration.

Whether you have one vehicle or a fleet, it's worth discovering what your platform can do.

Need help getting started?

Contact the Global Trackers team and we'll be happy to help you find the reports that suit your needs.

Global Trackers

Tracking made easy. Support that makes the difference.