How to Set Up Automatic Scheduled GPS Tracking Reports

Save time on vehicle administration by having your GPS tracking reports generated automatically with Global Trackers.

Did you know your Global Trackers tracking platform can automatically generate regular vehicle reports?

Instead of logging in every week to check journeys, mileage and vehicle activity, you can schedule reports to run at a time that suits you.

Whether you're managing one work van or an entire fleet, scheduled reporting can help you stay organised and reduce repetitive administration.

In this guide, we'll show you how to set up a Weekly Summary Report, using the Global Trackers web tracking platform.

Step 1: Open the Reports section

Log in to your Global Trackers tracking account.

From the orange menu on the left, select Reports.

Under My Reports, find Weekly Summary Report.

You can use the Search Reports box to find it quickly.

Click the three dots beside the report and select Schedule This.

This opens the Scheduled Reports configuration window.

Step 2: Name your scheduled report

In Report Name, enter a clear name.

For example:

Weekly Vehicle Activity Summary

In Report Description, add a short explanation such as:

Weekly overview of vehicle activity for our work vans.

This makes the report easier to recognise later.

Step 3: Choose your report type and data period

Under Select Report Type, confirm that Weekly Summary Report is selected.

Next, find Show Me Data.

For our example, choose Last 7 Days.

This tells the platform which period of recorded information to include.

Other report types may provide different data-period settings.

Step 4: Select your vehicles

Under Select Asset Type, choose Vehicle.

You'll see a list of available vehicles.

Tick the vehicles you want included in your report.

You can also use Select All if you want to include every vehicle in the selected category.

For example, a plumbing company could select its five work vans to receive a weekly overview of their recorded activity.

Step 5: Enable automatic scheduling

On the right-hand side, find Enable Scheduling.

Select Yes.

Under Schedule Rate, choose Weekly.

Select the day you want your report to run.

For example, choose Monday if you'd like to review vehicle activity at the beginning of each working week.

Next, configure:

• Starting date: When the schedule should begin.

• At time: The time you want the report to run.

Example: Every Monday at 9:00 AM.

The selected day, date and time should reflect when you want the report generated.

Step 6: Choose your report format

Under Export Format, select the format you want to receive.

The scheduled reporting screen offers:

• PDF

• Excel

• PowerPoint (PPTX)

• Word (DOCX)

• CSV

For most customers, PDF is a convenient option for reading and sharing reports.

Excel or CSV may be more useful if you want to work with the data in a spreadsheet.

Step 7: Add your email recipients

Find Select Users and click Add recipients.

A window titled Select Email Addresses will open.

You can search for users and select the appropriate email recipients from the available account users.

Tick the people who should receive the report.

Click OK to confirm your selection.

Your chosen recipients will then appear in the Scheduled Reports window.

Tip: Make sure you've selected the correct recipients, particularly if your reports contain vehicle movements or driver-related information.

Step 8: Save your scheduled report

Review your settings.

Check that:

• You've selected the correct report type.

• The intended vehicles are included.

• Scheduling is enabled.

• The reporting period and delivery schedule are correct.

• You've selected the required export format.

• Your email recipients are listed.

Click the orange Save Changes button.

Your scheduled report will now appear under Scheduled & Custom.

Step 9: View or manage your scheduled reports

Return to Reports → Scheduled & Custom.

You'll see your saved scheduled reports.

Click the three dots beside a report to access management options.

These include:

Edit Report: Change the report settings.

Set as Inactive: Deactivate the scheduled report.

Duplicate: Create a copy of an existing report.

Show Results: View the report output.

Delete: Remove the scheduled report.

The menu also includes a webhook option for supported technical integrations.

You can therefore adjust your reporting arrangements as your business requirements change.

Example: Weekly vehicle activity report

Here's an example of how a small business might configure its scheduled report.

Once saved, the platform is configured to generate the report according to the selected schedule.

What other reports can I schedule?

Global Trackers supports scheduled reporting across a wide range of report types.

Depending on the data and hardware available, examples include:

Trip Listing Reports

Review recorded vehicle journeys and stops.

Daily and Weekly Summary Reports

Receive regular summaries of vehicle activity.

Working Hours Reports

Review recorded activity that may help support business scheduling and administration.

Idle Duration Summary Reports

Investigate recorded engine-idling activity.

Maintenance Due Reports

Review upcoming vehicle maintenance requirements.

Executive Summary Reports

Receive a summarised overview of selected fleet information.

Mileage and Odometer Reports

Review available vehicle mileage and odometer information.

The report types and information available depend on your tracking devices, account permissions and configuration.

Frequently asked questions

Do I need to pay extra for scheduled reports?

No. Standard scheduled reporting functionality is included in your Global Trackers tracking subscription.

Can I schedule reports for multiple vehicles?

Yes. You can select individual vehicles or multiple vehicles when configuring supported reports.

Can I choose which day reports are generated?

Yes. The weekly scheduling interface allows you to select the required day or days.

Can I change a report after saving it?

Yes. Open Scheduled & Custom and use the report's three-dot menu to edit its settings.

Can I stop a scheduled report?

Yes. You can set a scheduled report as inactive.

Can reports be sent to more than one person?

Yes. You can select multiple available users as recipients.

Are scheduled reports the same as live tracking?

No. Scheduled reports summarise recorded information for a selected period. For current vehicle locations, use the live tracking map.

Spend less time collecting information

Your GPS tracking platform can do much more than show where your vehicles are.

Scheduled reports help you make regular use of the information already being collected, without manually generating the same reports every week.

For small businesses, this can mean less repetitive administration and more time to focus on customers and day-to-day operations.

And because scheduled reporting is included in your Global Trackers subscription, it's another useful feature you may already have access to.

Want to understand the benefits of vehicle reporting?

Read our article: Why Are GPS Tracking Reports So Useful for Businesses?

Need help setting up your first scheduled report?

Contact the Global Trackers Team and we'll be happy to help.

Global Trackers

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